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Reimbursement policies

Dinner Reimbursement – CH 291 Speakers

By the numbers

  • 3 – Max total attendees
    1. Speaker
    2. Faculty host
    3. Additional faculty member or grad student or postdoc
  • $55 – Max cost per person (includes tax, tip, and alcohol)
    • $42 meal/bev plus 9% sales tax plus 20% gratuity = $55
  • $165 – Max amount to be reimbursed for authorized total attendees = 3
  • $110 – Max amount to be reimbursed for authorized total attendees = 2
  • $20 – Alcohol: no more than $20 per person included in the $55 limit will be reimbursed

Receipts

  • Receipt requirements = itemized plus proof of payment

Don’t do this

  • If spouse attends or anyone else not authorized above, those meals will not be reimbursed. Please do not include those meals on your itemized receipt.
  • You are not allowed to pay for any of the speaker’s travel costs on their behalf.

Any exceptions to the above must be approved in advance by the Department Chair.

Faculty Recruitment Dinner Reimbursement Guide

By the numbers

  • 4 – Max total attendees
    1. Speaker
    2. Faculty host
    3. 2 additional faculty members or grad students
  • $65 – Max cost per person (includes tax, tip, and alcohol)
    • $50 meal/bev plus 9% sales tax plus 20% gratuity = $65
  • $260 – Max amount to be reimbursed for 4 authorized total attendees
  • $20 – Alcohol: no more than $20 per person included in the $65 limit will be reimbursed

Receipts

  • Receipt requirements = itemized plus proof of payment

Don’t do this

  • If spouse attends or anyone else not authorized above, those meals will not be reimbursed. Please do not include those meals on your itemized receipt.
  • You are not allowed to pay for any of the speaker’s travel costs on their behalf.

Any exceptions to the above must be approved in advance by the Department Chair.

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