Sciences Stipend Guidelines, Effective October 1, 2021
General:
Additional duties must be performed for 30 working days or more to qualify for a stipend.
Stipend for department staff covering the work of a vacated department position (e.g. academic departments, ORUs):
The division will support stipends of 15% when an employee is covering a significant amount of work or work at a higher level of a vacated departmental position. In the case where the workload of a vacated position is covered by two or more people – each person may qualify for a stipend up to 10%.
Stipend for division staff covering the work of a vacated administrative position (e.g. business office, dean’s office, etc):
The division will support stipends of 15% when one employee is covering the work of a vacated position. In the case where the workload of a vacated position is covered by two or more people, the stipend will depend on the associated workload and will range from 5 – 10%
Stipend for additional duties, far outside scope of work (department and division staff):
In situations where an employee has taken on additional duties, far outside their scope of work and not associated with a vacated position, the employee may qualify for a stipend of 5-10%. These instances will be handled on an ad hoc basis.
Out of classification stipends for represented staff:
For represented staff who will backfill 100% for a position that has been vacated or for an employee on leave for at least 20 working days, the amount of the stipend is driven by collective bargaining agreements.
Managers and Supervisors (department and division staff):
Managers who assume additional duties assigned at a lower classification do not typically warrant a stipend. This may be reviewed on a case by case basis.
Next Steps:
To check if an employee qualifies for a stipend, consult with Nicolle. Be prepared to provide effective dates and propose the justification, which should include a detailed list of additional duties the employee will perform. Having a comprehensive list of duties will aid in the Staff HR form completion process, which Nicolle’s team will handle.